Built from real-world lodge operations since 1997

Run your lodge
not your software.

Replace spreadsheets, paper calendars, and legacy desktop software with a modern platform designed for lodges, outfitters, retreats, and outdoor hospitality operations.

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Import existing data
Occupancy Grid
Week
Month
Unit
Jun 2
Jun 3
Jun 4
Jun 5
Jun 6
Jun 7
Jun 8
Cabin 1A
Johnson (4)PAID
2GSFP
Smith (2)DEP
GS
Cabin 1B
Williams (3)
GFPSH
Davis Party (4)PAID
2GSFP
Cabin 2
Anderson (6)PAID
GFPSHGR
Cabin 3
Miller (2)DEP
GFP
Taylor Party (5)BAL
2GSFP
Cabin 4
Brown Party (3)PAID
GFPSH
Mannifrank
Garcia (4)DEP
FPSU
G GuideS ShuttleFP Food PkgSH Shore LunchGR GearSU Supplies
6 units · 9 bookings · 8 guided
82% occupied28 guests

Built for fishing lodges · hunting outfitters · guest ranches · eco-lodges · glamping · dive operations · retreat centers · safari lodges · wilderness camps

Everything you need to manage your operation

From the first inquiry to the final invoice — one platform for your entire business.

Visual Occupancy Grid

Your entire operation on one screen — color-coded by status with customizable service badges for guides, shuttles, food packages, and more. Print filtered views for each team member. The command center you've always wanted.

Get Paid Without Chasing

Send a payment link — guests pay by card or bank transfer (ACH) in two clicks. Deposits, balances, and refunds tracked automatically. Money goes straight to your Stripe account. No more mailed checks, no more phone calls for card numbers.

Guest Management

Full CRM with search, history, categories, and notes. Know your guests — their preferences, past stays, and party details.

Multi-Location Support

Multiple properties in one system — whether that's a lodge and outpost camps, a main building and annexes, or separate sites. Each location has its own units, packages, and pricing.

Vendor Orders & Service Tracking

Track every third-party service: shuttles, guides, gear suppliers. Create orders, send to vendors, track confirmations. The grid shows red for 'needs attention' and green for 'confirmed' — you see at a glance which bookings are fully arranged and which need follow-up.

Caller ID — Know Who's Calling

Phone rings, popup appears: guest name, booking dates, balance owed, party size, notes. Works with RingCentral, 8x8, Zoom Phone, Vonage, Dialpad, GoTo, OpenPhone, Grasshopper, and Ooma. No more "hang on, let me look you up."

Email Built In — Not Mailchimp

Send targeted emails to guests by date range — "May 15-20 guests: Hwy 59 has construction, take this route instead." Confirmations, reminders, questionnaire links, payment buttons, and per-person invoices — all with merge fields. No separate email service needed.

Leads — Quote to Booking in One Click

Prospect asks about dates? AI drafts a personalized quote with real pricing from your packages. One click sends it. They accept? Drag-to-convert creates the booking with charges already attached. No retyping, no copy-paste between systems.

Reports & AI Insights

Revenue, occupancy, tax breakdown, balances, and guest demographics. CRA tax summaries — quarterly, annual, or custom date range — with Bank of Canada rates for Canadian operators. AI summarizes your season in plain language.

Point of Sale

Camp store, bar, tackle shop — ring up charges from a dedicated POS screen or any browser. Charges post directly to the guest's booking, no reconciliation. Walk-in sales for non-guests too. Lock it down so staff only sees the register.

Guest Feedback

Automated post-trip surveys with star ratings and comments. Track satisfaction trends over time. Know what guests love and what needs fixing — before the online reviews.

AI That Actually Helps

Describe your operation — AI configures units, packages, charge items, taxes. AI writes email templates and pre-trip questionnaires. AI builds package pricing from your rates. AI summarizes your season in the reports. Four real tools, not a chatbot gimmick.

Help Built Into Every Page

Click the help button on any page — get a walkthrough video and step-by-step guide right there. 23 help pages, 20+ video walkthroughs, guided feature tours. No IT department needed, no manual to read. Your staff can learn it themselves.

Roles & Audit Trail

Owner, Manager, Staff, Guide — each role sees exactly what they need. Staff see assigned bookings. Guides see their schedule. Every change is logged: who did what, when, with before-and-after. Accountability without micromanagement.

PDF Invoices & Confirmations

Professional invoices with your logo, charges broken down by person, taxes itemized, payments applied. Booking confirmations guests can print. Grid printouts filtered by role — chef sees food, guide manager sees assignments.

Automated Workflows

Confirmation email when status changes. Reminder 7 days before arrival. Questionnaire link 30 days out. Post-trip feedback survey after departure. Payment reminder when balance is due. Set it once — it runs all season.

You could build this yourself.

Stitch together 6 different tools, connect them with spreadsheets and manual data entry, and hope nothing breaks. Or use Outfttr.

Without OutfttrForCost
Spreadsheets / paper calendarsBooking overview$0 + your time
Mailchimp / Constant ContactGuest emails$13–$350/mo
Stripe Dashboard / SquarePayment trackingFree (manual reconciliation)
Guest Tracker / Access databaseGuest records$0–$300 (legacy, desktop-only)
QuickBooks / ExcelInvoices & tax tracking$30–$80/mo
Phone answering serviceCaller identification$50–$200/mo
Total (without integration)+ manual data entry between all of them$93–$930/mo

Or just use Outfttr.

All of the above, integrated, in one system. Starting at $49/month.

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“After 25 years of Access databases, sticky notes, and spreadsheets, we finally have a system that actually works the way we think. Our booking process went from chaos to confidence overnight.”

S.T.

Lodge Owner, Manitoba

Your morning with Outfttr

This is what it actually looks like when everything lives in one system.

7:00 AM

Open the grid

Your entire season on one screen. Two red boxes jump out — shuttles not confirmed for next week's arrivals. Everything else is blue and green.

7:05 AM

Click the Johnson booking

Tasks tab shows: shuttle needed, guide confirmed, food package ordered. One click sends the shuttle order to Lakeshore Transport. Badge turns blue — sent, waiting for confirmation.

7:15 AM

Phone rings

Popup appears: "Mike Peterson — Cabin 3, arrives June 12, party of 4, $2,400 balance, likes walleye." You answer by name. He wants to add a day. You drag the block one column. Done.

7:30 AM

Check email

Three questionnaire responses came in overnight — food preferences, arrival times, gear requests. All auto-logged to each booking. No data entry.

7:45 AM

Print and hand out

Print the chef's view — food packages for the next 10 days. Print the guide schedule — who's going where. Print the shuttle list — pickups and drop-offs. Three printouts, one grid, handed out at breakfast.

8:00 AM

Walk to the dock

Everything that used to take until lunch — the phone tag, the spreadsheet updates, the sticky notes — is done before your first cup of coffee.

This isn't a demo script. This is Tuesday.

Built for the way you actually work

No IT department required. If you can use a calendar, you can use Outfttr.

See Everything at a Glance

All your bookings on one screen — not buried in spreadsheets.

  • Visual occupancy grid — drag to book, click to edit, hover for quick actions
  • Color-coded by status: confirmed, pending, paid, completed
  • Customizable service badges — guides, shuttles, food packages, tours, gear — whatever your operation needs
  • Vendor order tracking — red means needs attention, green means confirmed. See at a glance which shuttles, guides, and services are booked vs waiting
  • Print filtered views: chef sees food packages, guide manager sees assignments, shuttle coordinator sees transfers
  • Duplex units auto-merge when booked together
  • Works on desktop, tablet, or phone — manage from the dock or the office

Payments & Billing That Just Work

Send a link, get paid, track everything — no spreadsheets required.

  • One-click payment links — guests choose card or bank transfer (ACH), balance updates automatically
  • Per-person payment links — split a party of 6, each hunter gets their own Pay Now button
  • Deposits, balances, and refunds tracked in one place — no reconciliation spreadsheets
  • Packages auto-detected from unit type and stay length — charges calculated instantly
  • 3-tier tax engine: tenant rates, per-item defaults, per-charge overrides
  • Flexible multi-currency setup based on how you need it to work — Canadian company with US rates? Covered. Invoices auto-convert at Bank of Canada rates
  • e-Transfer payment instructions auto-included for Canadian guests — no extra setup
  • PDF invoices with your logo, per-person charge breakdown, taxes itemized, payments applied — professional and ready to print or email

Email Built In — Drop Mailchimp

Targeted emails, questionnaires, and automation — no separate service needed.

  • Send to guests by date range — "May 15-20 arrivals: road construction on Hwy 59" — not your entire list
  • Pre-trip questionnaires linked directly to each booking — food, gear, arrival details collected online
  • Custom templates with merge fields — guest name, dates, balance, charges table, payment link
  • Automated triggers: send on status change, days before arrival, after departure
  • AI builds templates and questionnaires from a description — done in seconds
  • Guests reply, you see it all in one threaded conversation — not scattered across inboxes
  • Forward any email to your custom Outfttr address — if the guest is in your database, it logs to their record automatically
  • Automated triggers: confirmation on booking, reminder before arrival, feedback after departure, payment nudge when balance is due — set once, runs all season

Know Your Guests

Full profiles, booking history, and insights across every visit.

  • Guest profiles with contact info, history, categories, tags, and notes
  • Full-text search across names, emails, phone numbers, and addresses
  • Post-trip feedback with star ratings — track satisfaction trends over time
  • Custom fields for dietary restrictions, licenses, emergency contacts, and more
  • Import your existing guest data — CSV, spreadsheets, or legacy systems
  • 27 years of history? We've migrated that. Don't lose what you've built.

Run the Operation, Not the Software

Vendor orders, staff roles, accountability — built for teams, not just the owner.

  • Vendor order tracking: shuttles, guides, gear suppliers — create an order, send to the vendor, track confirmation. Grid shows red for 'needs attention,' green for 'confirmed'
  • Role-based access: Owner sees everything, Manager runs the team, Staff sees assigned bookings, Guide sees their schedule. Everyone gets exactly what they need
  • Full audit trail — every change logged with who, when, and before/after. Know who adjusted a charge, who moved a booking, who marked a shuttle confirmed
  • Help button on every page opens a walkthrough video and step-by-step guide. 23 help topics, 20+ videos. Staff learn the system without asking you
  • Print filtered views: chef gets food requirements, guide manager gets daily assignments, shuttle coordinator gets transfer schedules. One grid, many printouts

Born from decades
behind the front desk.

Outfttr wasn't dreamed up in a Silicon Valley office. It was born from the real, daily needs of running an operation in remote northern Canada — managing bookings, guests, services, and billing across decades of operations.

Generic hotel software doesn't understand your world. Outfttr was built for operations like yours — where the terminology, workflows, and challenges are nothing like a downtown hotel.

  • Configure your vocabulary — cabins, rooms, sites, stands, or blinds
  • Multi-location: main property and satellite sites together
  • Vendor orders on the grid — red means needs attention, green means confirmed
  • Phone rings? Caller ID popup shows guest info, booking, and balance
  • Automated emails: confirmations, reminders, questionnaires, payment nudges
  • Help videos on every page — staff learn without asking you
  • AI sets up your operation in minutes — describe it, we'll configure it
  • No per-booking fees — simple, predictable pricing
See it in action
New Booking
Guest
Johnson, Mike
Party Size
4 guests
Arrival
Jun 2, 2026
Departure
Jun 6, 2026
Cabin
Cabin 1A — Main Lodge
Services
Guide Service2 guidesall days
ShuttleConfirmed
Food Package
Create Booking
“I was able to import 27 years of bookings and gain insights I never knew I could get! And having all of that data for past customers is a goldmine. The cost to do a custom import was well worth it!”

J.T.

Lodge Operator

If your operation has units and guests, Outfttr fits.

Whether you call them cabins, rooms, sites, stands, or something else entirely — if you book people into spaces, we built this for you.

Fishing Lodges
Hunting Outfitters
Guest & Dude Ranches
Wilderness Camps
Eco-Lodges
Glamping Resorts
Dive Operations
Retreat Centers
Safari Lodges
Fly-in Outposts
Adventure Resorts
Seasonal Cabins

How we stack up

Most booking software was built for hotels or takes a cut of every reservation. We built Outfttr for operations like yours — with transparent pricing.

The real cost

OutfttrOthers
Software cost$49–$299/mo$0–$300/mo
Setup fee$0Up to $3,000
Booking feeNone0–10% (varies by platform/tier)
Card processingStripe rates + 0.5–1.5%3%+ or included in fees
Bank transfer (ACH)0.8% (max $5)Not offered
Total cost on $500K year$1,788/yr*$2,400–$50,000/yr

Features you actually need

OutfttrOthers
Visual occupancy grid
Per-person billing & invoices
Multi-currency taxes & CRA reports
Pre-trip questionnaires
Email automation & templates
Caller ID integration (9 providers)
Vendor order tracking on the grid
Role-based access & audit trail
Built-in help system with videos
Guest feedback system
PDF invoices & confirmations
Free legacy data import
Integrated payments

Send payment links for deposits and balances. Guests choose card or bank transfer (ACH) — it's automatically recorded. Powered by Stripe.

Your cards are safe

Outfttr never stores credit card numbers. All card data is handled by Stripe — the industry standard trusted by millions of businesses.

Bring your own Stripe

Connect your existing Stripe account or create one in minutes. Card and bank transfer accepted. Your account, your payouts, your dashboard.

*Software cost only (Professional plan, annual billing). Card processing fees apply only when guests pay by card. Bank transfer (ACH): 0.8% capped at $5. Many operators take deposits by check or e-transfer at no extra cost.

Plans from$49/mo

No per-booking fees. No setup fees. 14-day free trial.

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Ready to leave the spreadsheets behind?

No per-booking fees — just simple, predictable pricing that works for operations of any size. View pricing.

Start your 14-day free trial — no credit card required. Or try the demo first to see everything in action.

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