Built from real-world lodge operations, not a spec sheet

Run your lodge
not your software.

Bookings, guests, emails and payments in one place your whole team shares, so the season runs smoother and nothing falls through the cracks.

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No credit card required
Bring your guests and booking history with you
Occupancy Grid
Week
Month
Unit
Jun 2
Jun 3
Jun 4
Jun 5
Jun 6
Jun 7
Jun 8
Cabin 1A
Johnson (4)PAID
2GSFP
Smith (2)DEP
GS
Cabin 1B
Williams (3)
GFPSH
Davis Party (4)PAID
2GSFP
Cabin 2
Anderson (6)PAID
GFPSHGR
Cabin 3
Miller (2)DEP
GFP
Taylor Party (5)BAL
2GSFP
Cabin 4
Brown Party (3)PAID
GFPSH
Loonsong
Garcia (4)DEP
FPSU
G GuideS ShuttleFP Food PkgSH Shore LunchGR GearSU Supplies
6 units · 9 bookings · 8 guided
82% occupied28 guests
Johnson party
4 guests · Cabin 1A
Paid in Full
ArriveMon, Jun 2
DepartFri, Jun 6
Nights4
Services2 guides · shuttle · food pkg
Balance$0.00
$2,400 paid online by payment link

Sound familiar?

Notebooks, spreadsheets and a full inbox?

Find any guest’s whole story in seconds.

Search a name and see every trip, note and email, across the years.

Chasing guests for deposits and forms?

Let the emails go out on their own.

Deposit requests, pre-trip forms and reminders can send themselves, and the answers land on the booking.

The check dance, and “Did you get my check?”

Always know who’s paid.

Record a payment once and the balance updates. The grid shows who’s paid a deposit and who’s paid in full. With Stripe, guests can also pay by card from the email, and the booking updates itself.

Only one person knows what’s booked?

Everyone works from the same page.

Your whole team sees the same bookings, from the office or a phone, with the access you give them.

Not sure how the season is going until it’s over?

See your season at a glance.

Revenue, who still owes, how full you are, and the taxes you’ve collected, any time.

Afraid to switch?

Keep everything you have.

Bring your guest list and booking history with you.

Everything you need to manage your operation

From the first inquiry to the final invoice — one platform for your entire business.

Visual Occupancy Grid

Your entire operation on one screen — color-coded by status with customizable service badges for guides, shuttles, food packages, and more. Print filtered views for each team member. The command center you've always wanted.

Get Paid Without Chasing

Optional Stripe payments: guests pay a deposit or balance from a link in their email, in about a minute. It's recorded on the booking for you, so nothing gets retyped and balances stay right. Not using Stripe? Record checks, cash and bank transfers by hand.

Guest Management

Full CRM with search, history, categories, and notes. Know your guests — their preferences, past stays, and party details.

Multi-Location Support

Multiple properties in one system — whether that's a lodge and outpost camps, a main building and annexes, or separate sites. Each location has its own units, packages, and pricing.

Email Built In — Not Mailchimp

Send targeted emails to guests by date range — "May 15-20 guests: Hwy 59 has construction, take this route instead."Professional Confirmations, reminders, questionnaire links, payment buttons, and per-person invoices — all with merge fields. No separate email service needed.

Help Built Into Every Page

Click the help button on any page — get a walkthrough video and step-by-step guide right there. 23 help pages, 20+ video walkthroughs, guided feature tours. No IT department needed, no manual to read. Your staff can learn it themselves.

Roles & Audit Trail

Owner, Manager, Staff, Guide — each role sees exactly what they need. Staff work the bookings; settings and sensitive actions stay with owners and managers. Guides see their schedule. Changes to bookings, charges and guest records are logged with who made them and when. Accountability without micromanagement.

Automated Workflows

Confirmation email when status changes. Reminder 7 days before arrival. Questionnaire link 30 days out. Post-trip feedback survey after departure.Professional Payment reminder when balance is due. Set it once — it runs all season.

Your morning with Outfttr

This is what it actually looks like when everything lives in one system.

7:00 AM

Open the grid

Your entire season on one screen. Two red boxes jump out — shuttles not confirmed for next week's arrivals. Everything else is blue and green.

7:05 AM

Click the Johnson bookingProfessional

Tasks tab shows: shuttle needed, guide confirmed, food package ordered. One click sends the shuttle order to Lakeshore Transport. Badge turns blue — sent, waiting for confirmation.

7:15 AM

Phone ringsProfessional

Popup appears: "Mike Peterson — Cabin 3, arrives June 12, party of 4, $2,400 balance, likes walleye." You answer by name. He wants to add a day. You drag the block one column. Done.

7:30 AM

Check email

Three questionnaire responses came in overnight — food preferences, arrival times, gear requests. All auto-logged to each booking. No data entry.

7:45 AM

Print and hand out

Print the chef's view — food packages for the next 10 days. Print the guide schedule — who's going where. Print the shuttle list — pickups and drop-offs. Three printouts, one grid, handed out at breakfast.

8:00 AM

Walk to the dock

Everything that used to take until lunch — the phone tag, the spreadsheet updates, the sticky notes — is done before your first cup of coffee.

This isn't a demo script. This is Tuesday.

From a phone call to a paid booking

Built for the way you actually work

No IT department required. If you can use a calendar, you can use Outfttr.

See Everything at a Glance

All your bookings on one screen — not buried in spreadsheets.

  • Visual occupancy grid — drag to book, click to edit, hover for quick actions
  • Color-coded by status: confirmed, pending, paid, completed
  • Customizable service badges — guides, shuttles, food packages, tours, gear — whatever your operation needs
  • Vendor order tracking — each order colors its service badge: red until sent, blue once the vendor has it, green when confirmed. See at a glance which shuttles, guides, and services are booked vs waitingProfessional
  • Print filtered views: chef sees food packages, guide manager sees assignments, shuttle coordinator sees transfers
  • Duplex units auto-merge when booked together
  • Works on desktop, tablet, or phone — manage from the dock or the office

Payments & Billing That Just Work

Send a link, get paid, track everything — no spreadsheets required.

  • Optional Stripe payment links — guests pay in about a minute, it's recorded on the booking and the balance updates itself
  • Per-person payment links — split a party of 6, each hunter gets their own Pay Now button
  • Deposits, balances, and refunds tracked in one place — no reconciliation spreadsheets
  • Packages auto-detected from unit type and stay length — charges calculated instantly
  • 3-tier tax engine: your rates, per-item defaults, per-charge overrides
  • Flexible multi-currency setup based on how you need it to work — Canadian company with US rates? Covered. Invoices auto-convert at Bank of Canada rates
  • One-click Interac e-Transfer instructions for Canadian guests, in Canadian dollars
  • PDF invoices with your logo, per-person charge breakdown, taxes itemized, payments applied — professional and ready to print or email

Email Built In — Drop Mailchimp

Targeted emails, questionnaires, and automation — no separate service needed.

  • Send to guests by date range — "May 15-20 arrivals: road construction on Hwy 59" — not your entire listProfessional
  • Pre-trip questionnaires linked directly to each booking — food, gear, arrival details collected online
  • Custom templates with merge fields — guest name, dates, balance, charges table, payment link
  • Automated triggers: send on status change, days before arrival, after departure
  • AI builds templates and questionnaires from a description — done in secondsProfessional
  • Guest replies go to your lodge's email address — forward them to Outfttr to keep the whole conversation on the guest's record
  • Forward any email from one of your allowed senders to your Outfttr address — if the guest is in your database, it logs to their record automatically
  • Automated triggers: confirmation on booking, reminder before arrival, feedback after departureProfessional, payment nudge when balance is due — set once, runs all season

Know Your Guests

Full profiles, booking history, and insights across every visit.

  • Guest profiles with contact info, history, categories, tags, and notes
  • Full-text search across names, emails, phone numbers, and addresses
  • Post-trip feedback with star ratings — track satisfaction trends over timeProfessional
  • Custom fields for dietary restrictions, licenses, emergency contacts, and more
  • Import your guests and bookings yourself (CSV/XLSX) at no extra cost, or have us extract them from Guest Tracker or another system
  • 27 years of history? We've migrated that. Don't lose what you've built.

Run the Operation, Not the Software

Vendor orders, staff roles, accountability — built for teams, not just the owner.

  • Vendor order tracking: shuttles, guides, gear suppliers — create an order, send to the vendor, track confirmation. Grid badge is red until sent, blue once the vendor has it, green when confirmedProfessional
  • Role-based access: Owner sees everything, Manager runs the team, Staff works the bookings, Guide sees their schedule. Everyone gets exactly what they need
  • Audit trail — changes to bookings, charges and guest records are logged with who made them and when. Know who adjusted a charge and who moved a booking
  • Help button on every page opens a walkthrough video and step-by-step guide. 23 help topics, 20+ videos. Staff learn the system without asking you
  • Print filtered views: chef gets food requirements, guide manager gets daily assignments, shuttle coordinator gets transfer schedules. One grid, many printouts

You could build this yourself.

Stitch together 6 different tools, connect them with spreadsheets and manual data entry, and hope nothing breaks. Or use Outfttr.

Without OutfttrForCost
Spreadsheets / paper calendarsBooking overview$0 + your time
Mailchimp / Constant ContactGuest emailsProfessional$13–$350/mo
Stripe Dashboard / SquarePayment trackingFree (manual reconciliation)
Guest Tracker / Access databaseGuest records$0–$300 (legacy, desktop-only)
Excel / invoice templatesInvoices & tax reports$0 + your time
Phone answering serviceCaller identificationProfessional$50–$200/mo
Total (without integration)+ manual data entry between all of them$63–$850/mo

Or just use Outfttr.

All of the above, integrated, in one system. Starting at $49/month.

Start Free Trial

Born from decades
behind the front desk.

Outfttr wasn't dreamed up in a Silicon Valley office. It was born from the real, daily needs of running an operation in remote northern Canada — managing bookings, guests, services, and billing across decades of operations.

Generic hotel software doesn't understand your world. Outfttr was built for operations like yours — where the terminology, workflows, and challenges are nothing like a downtown hotel.

Every guest, booking and payment, every day, on a working fly-in lodge.

  • Configure your vocabulary — cabins, rooms, sites, stands, or blinds
  • Multi-location: main property and satellite sites together
  • Vendor orders on the grid — red until sent, blue once the vendor has it, green when confirmedProfessional
  • Phone rings? Caller ID popup shows guest info, booking, and balanceProfessional
  • Automated emails: confirmations, reminders, questionnaires, payment nudges
  • Help videos on every page — staff learn without asking you
  • AI sets up your operation in minutes — describe it, we'll configure itProfessional
  • No per-booking fees — simple, predictable pricing
See it in action
New Booking
Guest
Johnson, Mike
Party Size
4 guests
Arrival
Jun 2, 2026
Departure
Jun 6, 2026
Cabin
Cabin 1A — Main Lodge
Services
Guide Service2 guidesall days
ShuttleConfirmed
Food Package
Create Booking

If your operation has units and guests, Outfttr fits.

Whether you call them cabins, rooms, sites, stands, or something else entirely — if you book people into spaces, we built this for you.

Fishing Lodges
Hunting Outfitters
Guest & Dude Ranches
Wilderness Camps
Eco-Lodges
Glamping Resorts
Dive Operations
Retreat Centers
Safari Lodges
Fly-in Outposts
Adventure Resorts
Seasonal Cabins

How we stack up

Most booking software was built for hotels or takes a cut of every reservation. We built Outfttr for operations like yours — with transparent pricing.

The real cost

OutfttrOthers
Software cost$49–$299/mo$0–$300/mo
Setup fee$0Up to $3,000
Booking feeNone0–10% (varies by platform/tier)
Card processingStripe rates + 0.5–1.5%3%+ or included in fees
US bank transfer (ACH)0.8% (max $5) + platform feeNot offered
Total cost on $500K year$1,490/yr*$2,400–$50,000/yr

Features you actually need

OutfttrOthers
Visual occupancy grid
Per-person billing & invoices
Multi-currency taxes & CRA reports
Pre-trip questionnaires
Email automation & templates
Caller ID integration (9 providers)Professional
Vendor order tracking on the gridProfessional
Role-based access & audit trail
Built-in help system with videos
Guest feedback systemProfessional
PDF invoices & confirmations
Free spreadsheet import (template)
Optional card payments

Turn on Stripe and guests pay deposits and balances from an email link. It's recorded on the booking for you. Skip it and record payments by hand.

Your cards are safe

Outfttr never stores credit card numbers. All card data is handled by Stripe — the industry standard trusted by millions of businesses.

Bring your own Stripe

Connect your existing Stripe account or create one in minutes. Bank payments depend on your account's country. Your account, your payouts, your dashboard.

*Software cost only (Professional plan, annual billing). Stripe's own fees apply, plus our platform fee on Stripe payments. US bank transfer (ACH): 0.8% capped at $5. Checks, cash and e-Transfers you record yourself cost nothing extra.

Plans from$49/mo

No per-booking fees. No setup fees. 30-day free trial.

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Ready to leave the spreadsheets behind?

No per-booking fees — just simple, predictable pricing that works for operations of any size. View pricing.

Start your 30-day free trial — no credit card required. Or try the demo first to see everything in action.

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